ValtoroqExpenses
HELP CENTER

Find your way through Expenses.

Practical instructions for employees, approvers, finance, and workspace administrators.

New to Expenses? Start with workspace setup, then reviewing receipts. If automatic reading is unavailable, use the AI troubleshooting guide.

Getting started

  1. Ask your organization administrator for an invitation or an existing account.
  2. Open Sign in and use your username/email and password.
  3. Enable two-factor authentication if required by your organization.
  4. Confirm your default settings and language preference.

Submit an expense

  1. Open Expenses and choose an expense-entry method.
  2. Add the merchant, date, category, amount and currency.
  3. Capture or upload a receipt when available.
  4. Review every field before submitting for approval.

Submit an expense report

  1. Group related items into an expense report.
  2. Choose the relevant expenses and confirm the report period.
  3. Review totals and submit the report.
  4. Watch the approval status from the expense workspace.

Review and approve

  1. Sign in as an assigned approver and open Approvals.
  2. Select a pending expense or report.
  3. Check receipts and details before deciding.
  4. Approve or decline and supply a reason when required.

Finance workflow

  1. Sign in with a finance or authorized administrator role.
  2. Open Finance to see approved expenses awaiting processing.
  3. Review amounts, currencies, and supporting evidence.
  4. Use the available CSV/PDF exports for reconciliation.

Manage employees

  1. Administrators can open Users to add or maintain accounts.
  2. Assign the correct employee, approver, finance or administrator role.
  3. Configure reviewer routing and avoid circular approval chains.
  4. Only give each user the access required for their job.

Reset your password

  1. Open Sign in and choose Forgot password.
  2. Enter the email address associated with your account.
  3. Follow the time-limited reset link sent to that address.
  4. Choose a new strong password; existing sessions are revoked after reset.

Subscriptions and billing

  1. See Pricing for package allowances and available add-ons.
  2. Employees and approvers use employee seats; administrators and finance users do not.
  3. Checkout will be handled by Paddle when activated.
  4. Contact the team for Enterprise options or subscription questions.

Detailed step-by-step guides

Browse task-focused guides for everyday work such as workspace setup, receipt capture, approvals, finance review, user management and account security.

Read more about expense workflows

These articles explain the business problems Valtoroq Expenses is designed to solve for busy small teams.

Request a demoView pricing